The Numbers, Straight From the Source
Month end at most sub shops means chasing PMs for costs, reconciling three versions of the same number, and rebuilding job budgets from email threads. Riffle keeps the whole job's financial story in one system, from the estimate that set the number to the costs that hit against it, so your books start from the source instead of from screenshots.
One Set of Numbers, From Bid to Closeout
When sales, estimating, and the job all run in the same system, the numbers stop multiplying.
The Estimate Is the Baseline
Contract values and margin targets come from the estimate that won the job. One version, and everyone's looking at it.
Costs Land Where the Job Lives
Budgeted, committed, and actual, tracked in one place. Drop a vendor's PDF invoice on the job and Riffle adds the line items for you.
Profitability You Can Stand Behind
Approved change orders roll into the contract value automatically, so the margin you're reporting is built from numbers that can't drift apart.
Close the Books Without the Scavenger Hunt
The worst part of month end isn't the accounting, it's the archaeology.
- The estimate, the job, and the costs against it live in one place, with the history attached.
- Invoices arrive as line items, not data entry: drop the PDF on the job and the costs file themselves.
- When a billable change order is approved, you're notified for billing automatically. Nothing to chase.
Billing, Down to the Last Payment
Fewer partial payments floating in limbo, and proof of every one.
- Log payments against each invoice, with received-to-date and paid-in-full calculating themselves.
- Every invoice says what it's billing (the contract, specific change orders, or both) with the lien waiver and invoice PDF attached to the record.
- Overdue? A pre-written email, addressed to the right contact, is one click from sent.
Your Month, Organized
Contract values and margin targets pulled from the winning estimate
Budgeted, committed, and actual for every cost group, measured against the estimate
One consistent set of job numbers shared by estimating, PMs, and you
Change orders rolled into contract value and costs automatically, billable or absorbed
Payments, lien waivers, and invoice history attached to the job they belong to
Real Subs,
Real Results
My biggest weakness has always been follow-ups—I’m just not great at it. If I had a built-in reminder feature to follow up on projects automatically, that would be a game-changer. I’ve gotten better, but I could still use that extra nudge.
Quoting can be chaotic. You have five different contractors sending out the same bid invite, each named differently. We end up with duplicate bids on the board or miss one entirely because it was labeled another way. There is no clear procedure when invites come in from multiple people.
Common Questions from Accountants
How does Riffle keep my projects organized?
Everything — bids, budgets, schedules, and notes — lives in one connected view, automatically updated as your team works.
Can I track job profitability?
Yes. Riffle tracks costs and margins in real time so you can spot problems early and protect profits.
Is Riffle complicated to set up?
Not at all. Connect your inbox and import current projects in minutes. Automation takes it from there.
How does Riffle improve team communication?
Shared access means fewer email chains and no version confusion — everyone sees the same data, every time.
Numbers You Don't Have to Chase
One system holds the estimate, the job, the costs, and the payments against it, so the books start from the source.